There are many reasons why an employee might have unpaid time off work. In this section you can define and record these different types of unpaid absences. We have provided some pre-defined absence deduction items for you to use. If these do not adequately explain your employee's reason for absence you can create new absence deduction items as required. Please note that absences leading to statutory payments for sickness, maternity, or paternity should not be included in this section.

Go to Chart of Setup from Employer / Setup drop down menu. Click on the Absence Deduction link under the Payment and Deductions section. Enter the absence deduction type in the given box. The absence deduction item you define here will be deducted from employee's gross pay before the PAYE, NIC and pension contributions are calculated.

Occurrence refers to the frequency setting for the item i.e. how often the deduction item will be applied to the employee's wages. If the occurrence is set as 'Non-Recurring' the item will only apply on a one-off basis in the next pay calculation you run for the employee and after that it will not automatically reappear. Further click on ' Save' to save the entered data.