When creating a new record for an existing employee you have two options;
1. Using data from the manual records or previous software package enter in the employee's Year to Date values up to the switch date then run the pay on our payroll for the remainder of the the tax year.
2. Process the employees pay on our system for the whole year (this will mean setting the date back and repeating the pay runs already done on the previous software or manually).

This will take you through the first option.
To add the employee simply go to Employee on the tasking zone and click on Add new Employee. Before you begin please read our notes regarding how to add a new employee. There are three steps to adding new employee details.

Step 1: Personal details: Enter the employee's personal details on this screen. Please note the following when you enter the details:
Please ensure that you enter the correct date of birth for your employee because the employee will be asked to provide the same date of birth for verification if/when they use their Internet Account.
Inserting an e-mail address in Employee E-Mail to be used for this service field will result in the auto activation of the employee's Internet Account which the employee can use to view their payslips, P60s, time sheets, benefits and other details.
The employee's employment start date is defaulted to the start date of the current tax year. Enter the correct start date of the employee as appropriate.

Step 2: NI & Tax Details: Enter the employee's NI details and select the option Migration- Existing employee migrating from other package or manual system. Enter the Tax code details and choose the option “I would like to migrate the Pay Run data for this employee from an other package / system” if you want to migrate the employee's pay data from another package. Please note, you will need to enter the employee's year to date details from the other package, then you can proceed to process their pay using our system.

Step 3 : Optional details: Enter the employee's emergency details and bank details and click on Finish. Your new employee details will now be added to the payroll.

To view / edit the employee details you just entered click on View / Edit Employee details under Employee on the tasking zone.