Before adding new employee records we recommend you first go to the Chart of Setup section and set up your Annual Holiday Schemes, Working Patterns, Departments, Cost Centres, and the pay run so that you can assign the new employees to their respective categories as you add them. To add a new employee go to Employee on the tasking zone and click on Add new Employee. Before you begin please read our notes regarding how to add a new employee. There are four steps to adding new employee details.
Step 1 : Personal details: Enter the employee's personal details on this screen. Please note the following when you enter the details: Please ensure that you enter the correct date of birth for your employee because the employee will be asked to provide the same date of birth for verification if/when they use their Internet Account. Inserting an e-mail address in the 'Employee E-Mail to be used for this service' field will result in the auto activation of the employee's Internet Account which the employee can use to view their payslips, P60s, time sheets, benefits and other details. The employee's employment start date is defaulted to the start date of the current tax year. Enter the correct start date of the employee as appropriate.
Step 2 : NI & Tax Details: Enter the employee's NI details and select the option Enter P45(3) Details. Now, enter the details from the P45 Part 3 form given by the employee and enter his new Tax Code details.
Step 3 : Pension: Here you add employee's current pension status. Select the appropriate option 'Yes' or 'No' whether employee is subject to Auto Enrolment Pension. If the Employee is qualified enter the AE pension details and the AE start date.
Step 4 : Optional details: Enter the employee's emergency details and bank details and click on Finish. Your new employee details will now be added to the payroll.
Step 5 : Upload Photo: Here you can upload employee's photograph and click on Finish. Your new employee details will now be added to the payroll.
To view / edit the employee details you just entered click on View / Edit Employee details under Employee on the tasking zone.
|Road Map - Add new Employee with 'P45 - Part 3 Details'
Employee -> Add new Employee - > Employee Personal Details -> Employee's P45 - Part 3 Details -> Pension Details -> Employee's Emergency Details and Bank Details -> Finish button
( 'Employee' is the button positioned in the tasking zone menu at the top. It is the second button from the left)