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4520. Amending the Former Employees' Payment. How?
 
To Amend the former employees' payments after you have processed a Leaver P45 to an employee and e-filed FPS with employee's Leaver details to HMRC. Follow the steps below:

Step 1. Change Former Employee Tax Code Details:
Go to the Former Employee Facilities under the Employee section, click on the 'View/Edit' under Leaver Details and further click on the View/Edit button after 'Tax Code Details' enter the tax code 0T on a week 1/month 1 basis.

Road Map To Change Former Employee Tax Code Details
Employee -> Former Employee Facilities -> Leaver Details -> View/Edit Link -> Tax Code Details -> View/Edit button -> Enter the tax code 0T on a week 1/month 1 basis -> Save button
( 'Employee' is the button positioned in the tasking zone menu at the top. It is the second button from the left)

Step 2. Process Former Employee Payrun:
Further you can go to the Former Employee Payrun section, amend the pay and re-run the payrun.

Road Map To Process Former Employee Payrun
PayRun -> Former Employee Payrun -> Weekly / Monthly / 2 Weekly / 4 Weekly / Quarterly / Annual / Bi-annual -> Make the appropriate changes to amend the pay -> Save Data & Process Pay button -> Continue button -> Approve Pay Data button -> Update YTD.
( 'PayRun' is the button positioned in the tasking zone menu at the top. It is the fourth button from the left)

Step 3. E-file RTI Leaver FPS (P45):
After amending the Former Employee Payrun, you can proceed to E-File the RTI Leaver FPS (P45) for the selected employee to report the changes to HMRC.

Please note, You must not give the employee another P45 after amending the Former Employees' Payments.For more information Click here

Road Map To E-file RTI Leaver FPS (P45)
E-Filing RTI -> E-file RTI Leaver FPS (P45) -> Select Leaver Employee to E-File.
( 'E-Filing RTI' is the button positioned in the tasking zone menu at the top. It is the third button from the left)

On the Employer's Declaration screen which follows, ensure you enter the correct Payment Date and select the appropriate Late PAYE Reporting Reason to avoid RTI Penalty.